Posts filed under ‘B. Personnel Records’
Personnel Records
Personnel Records
The Executive Director shall ensure that the Human Resources Director maintains all employment records and personnel files in a confidential manner and as required by law. Employees are responsible to assure the accuracy of personal information in files. Employees must notify the Human Resources office of critical changes such as:
- Changes to physical address, mailing address, telephone number, and/or personal e-mail.
- Changes to identity and/or contact particulars of emergency contacts.
- Change in marital or dependent status
- Achievement of professionally-relevant licensure, certification, or academic credential.
- Changes to citizenship or work-authorization status.
- Any other substantive change in their employment situation.
Employees have access to their individual records during normal work hours. Supervisors may access the files of those they supervise. In all cases, access will be coordinated in advance with the Human Resources Director and will take place in the Human Resources office. Under no circumstance will original personnel files be allowed to leave the Human Resources office. Information from personnel records will be released externally only by court order or written consent of the employee. Employees may add statements or other appropriate information to their files but may not remove any items from the file. Salary information, records on performance, and other personal information are considered confidential and released only when a valid Information Release Form exists or pursuant to subpoena or court order.